ESB Award Regulations

ANNEX: European Society of Biomechanics Awards Regulations

Award Categories

Huiskes Medal for Biomechanics

S.M. Perren Research Award

Clinical Biomechanics Award

Best Doctoral thesis in Biomechanics

Student Award

Poster Award

Travel Award

Huiskes Medal for Biomechanics

 

  1. General

1.1 This award is given to a researcher with an outstanding research track record in biomechanics based on the selection made by an Award Committee.

1.2 The award will consist of a medal and will cover expenses required to attend the conference (travel, accommodation, registration fee, banquet).

1.3 To this purpose funds will be provided by the ESB treasurer. However, the sponsorship of another Institution or person may be accepted upon formal approval of the Council.

 

  1. Selection

2.1 Selection will be made by the Award Committee from candidate nominations submitted electronically by at least two ESB members, exclusively for this purpose.

2.2 The call for nomination will be advertised in the Journal of Biomechanics, by email to the ESB members and other distribution lists as well as on the ESB Web page at least one year before the Congress. Three months before the submission deadline another round of advertisement should be conducted via the same channels of dissemination.

2.3 The response time for evaluation of the submitted proposals will be three months and the winner will be notified approximately three months before the Congress.

 

  1. Eligibility

3.1 The candidate must have contributed significantly to the knowledge in the field of biomechanics.

3.2 To avoid any conflict of interest recent members of the ESB council (in the past 4 yrs) and/or the appointment committee are not eligible for nomination for this award.

3.3 The competition is not restricted to ESB members.

 

  1. Award Committee

4.1 The Award Committee is appointed by the Council and consists of the following members: Vice-President (ex officio, Chairman), President (ex officio), Chief Editor of Journal of Biomechanics (ex officio), the three most recent ex-presidents of the ESB, the chair of the ESB memberships committee, the chair of the related ESB congress, and two of the most recent awardees.

4.2 The Committee will have a minimum of seven and maximum of thirteen members. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.

4.3 The Chairman of the Award Committee is a non-voting member of the Award Committee but is responsible for administrating the process.

4.4 Each committee member independently reviews the appropriate material (CV and nomination letters) and submits his/her score electronically to the Chair without discussion amongst the other committee members. The recipient of the award will be determined via the highest average score as tabulated by the Chair. If an average ranking is identical for two or more candidates, the Chairman of the Award Committee will make a final decision.

 

  1. Presentation

5.1 The winner must attend the ESB Congress and is invited to present a plenary keynote lecture at the time designated by the Program Committee of each Congress.

5.2 The Medal will be presented before the awardee plenary keynote lecture.

NEW DEVELOPMENTS: 

The next round of nominations for this award will be in time for the ESB-2017 Congress in Seville. Deadline for receipt of these nominations is November 1st, 2016.

 

S.M. Perren Research Award

 

  1. General

1.1 At every biennial ESB Congress (those held on even years) an award will be given to an original research paper based on the selection made by an Award Committee.
1.2 The award will consist of a) a certificate, and b) CHF 5,000.
1.3 The monetary prize will be provided by the AO Foundation in Davos, Switzerland.

 

  1. Selection

2.1 Selection will be made by the Award Committee from original manuscripts submitted electronically by one or more authors, exclusively for this purpose.
2.2 Manuscripts will be solicited by advertising in the Journal of Biomechanics, by email to the ESB members and other distribution lists as well as on the ESB Web page at least one year before the Congress. Three months before the submission deadline another round of advertisement should be conducted via the same channels of dissemination.
2.3 The response time for evaluation of the submitted proposals will be three months and the winner will be notified approximately three months before the Congress.

 

  1. Eligibility

3.1 All original manuscripts (written in English) in the field of biomechanics, which have not been published before or submitted for publication (except to the Journal of Biomechanics) are eligible.
3.2 The competition is not restricted to ESB members but if the winner is not a member, membership will be encouraged by the Award Committee Chairman.
3.3 Papers authored or co-authored by Award Committee members are not eligible.

 

  1. Award Committee

4.1 The Award Committee is appointed by the Council and consists of the following members: Vice-President (ex officio, Chairman), Secretary-General (ex officio), Chief Editor of Journal of Biomechanics (ex officio), two to four Council members, up to three previous awardees, up to four other members.
4.2 The Committee will have a minimum of seven and maximum of thirteen members. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.
4.3 The Chairman of the Award Committee is a non-voting member of the Award Committee but is responsible for administrating the process. He/she is responsible for providing peer-review comments to the other committee members by having each manuscript refereed by two authorities in its field. Topical reviewers should be agreed to by the Chief Editor of Journal of Biomechanics and conduct their reviews in compliance with regulations of that journal.
4.4 Each committee member independently reviews the appropriate material (manuscript and comments provided by peer review) and submits his/her score electronically to the Chair without discussion amongst the other committee members. The recipient of the award will be determined via the highest average score as tabulated by the Chair. If an average ranking is identical for two or more candidates, the Chairman of the Award Committee will make a final decision.

 

  1. Presentation

5.1 The award will be presented at a time designated by the Program Committee of each Congress.
5.2 A presentation of the award receiving paper will also be scheduled during the Congress.
5.3 The members of ESB will be informed about the winners by circulation in the ESB Forum and the Newsletter as well as by an announcement on the ESB web page. ESB aims at publishing the winning manuscript as an award paper in the Journal of Biomechanics. This process will be handled by the Publication Committee in coordination with the Awards Chair and the Chief Editor of the Journal of Biomechanics.

NEW DEVELOPMENTS:

Submission via a portal in the J Biomechanics web site directly, with ESB Award Chair being the guest editor. After the first round of reviewing the ESB committee will have access to the papers and the reviewers comments and will choose a winner.

 

Clinical Biomechanics Award

 

  1. General

1.1 ESB establishes a Clinical Biomechanics Award with the purpose of fostering the application of Biomechanics to clinically oriented problems.

1.2 The award is biennial and is given on even calendar years (2018, 2020 etc).

1.3 The Clinical Biomechanics Award will be given to a paper based on the selection made by an ad hoc Award Committee.

1.4 The award consists of a) a certificate and b) 1000 €.

1.5 To this purpose funds will be provided by the ESB treasurer. However, the sponsorship of another Institution or person may be accepted upon formal approval of the Council. Currently the award is sponsored by Elsevier.

 

  1. Eligibility

2.1 All original papers submitted and accepted for oral presentation at an ESB Congress in the field of Clinical Biomechanics are eligible. The first and presenting author must at the time of submitting an abstract to the conference secretariat, also inform the award committee chairman that he/she wishes the abstract to contest the Clinical Biomechanics award. If the abstract is accepted for an oral presentation at the conference it will automatically be taken into consideration for the reviewing phase for this award.
2.2 The first author of the paper must be either an ESB member or must have applied for ESB membership at the time of submission.
2.3 Papers authored or co-authored by Award Committee members are not eligible.
2.4 Each abstract can only be submitted for one Award. Therefore, the same abstract cannot contest for more than one of Clin-Biomech, Student award or Travel Award.

 

  1. Award Committee

3.1 The Council appoints an Award Committee at least six months prior to the ESB Congress.
3.2 It consists of a minimum of five and a maximum of seven members. Among them there must be at least one ESB Council member, the Chief Editor of Clinical Biomechanics (ex officio), and at least one person involved in the organization of the Congress. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.
3.3 The Chairman of the Committee must be an ESB Council member and is appointed by the Council. He/she is a non-voting member of the Award Committee but is responsible for administrating the process.

  1. Selection
    4.1 The Scientific Committee of the Congress will carry out a pre-selection based exclusively on the assessment of the clinical relevance of the paper submitted.
    4.2 Further selection of four finalists will be carried out before the Congress by the Award Committee based on scientific excellence, clinical relevance and diversity of subject areas of the pre-selected abstracts.
    4.3 The authors of the papers selected for the final competition will be informed of this circumstance. These papers will be scheduled for presentation in a designated session of the Congress.
    4.4 The final selection of the award paper will be made by the Committee based on the abstract material and presentation.
    4.5 Detailed rating criteria will be provided to the Committee members by the Committee Chairman.
  2. Presentation

5.1 The award presentation will take place during the Closing Ceremony or the Banquet of the Congress according to a protocol decided by the Congress organizers.
5.2 The members of ESB will be informed about the winners by circulation in the ESB Forum and the Newsletter as well as by an announcement on the ESB web page. The award winning paper will be so solicited as a publication in Clinical Biomechanics by the Publication Committee. The review process will be handled by the Publication Committee in coordination with the Chief Editor of Clinical Biomechanics.

NEW DEVELOPMENTS:

2.4 where we have specified that each submitted abstract can only be submitted for one award

Best Doctoral Thesis in Biomechanics

 

  1. General

1.1 At every ESB Congress an award will be given to an outstanding doctoral final thesis that has contributed to the advancement of the theory and/or applications of Biomechanics based on the selection made by an Award Committee.
1.2 The award will consist of a) a certificate, b) 2,000 € and c) payment of registration and banquet fees.
1.3 To this purpose funds will be provided by the ESB treasurer. However, the sponsorship of another institution or person may be accepted upon formal approval of the Council.

 

  1. Selection

2.1 The final Selection will be made by the Award Committee from original Doctoral theses and related CV data submitted electronically by the author.
2.2 Award candidatures will be solicited by advertising in the Journal of Biomechanics, by email to the ESB members and other distribution lists as well as on the ESB web page at least nine months before the Congress. One month before the submission deadline another round of advertisement should be conducted via the same channels of dissemination.
2.3 Judging shall be based on overall quality of the candidate as shown by: i) Doctoral Thesis, ii) candidate’s CV – including list of publications in journals and conference proceedings generated by the research reported in the Doctoral Thesis, iii) at least one reference letter by a scientist or a professional who has not been involved in the research performed by the candidate. Additionally, a research experience (minimum one month) in a European country different from that where the Doctoral Degree has been awarded will be judged favourably.
2.4 The response time for evaluation of the submitted proposals will be three months and the winner will be notified approximately three months before the Congress.

 

  1. Application Procedure

3.1. The pre-selection phase reduces the number of candidates, as is based upon (i) an application form which contains a template specifying all the basic information needed by the committee for pre-screening the candidates, and (ii) a letter of recommendation from the supervisor outlining how and why the candidate is worthy of this European Society of Biomechanics distinction. A total of 4 candidates will be selected for more detailed examination in the final assessment round.

3.2. In the final assessment round, the candidates’ CVs, their reference letters (by a scientist or a professional who has not been involved in the research performed by the candidate) and their full PhD thesis will be considered for assessment of the final winner.

 

  1. Eligibility

4.1 All original theses (written in English) in the field of Biomechanics are eligible.
4.2 The applicants must be ESB members when they apply for this award.
4.3 The application must include a letter by the student supervisor including an award nomination and stating that the student has officially been awarded his/her Doctoral degree, and the date of the thesis defence.
4.4 Eligible doctoral candidates are those that defended their thesis within the calendar year prior to abstract submission deadline of the ESB congress.
4.5 Participants for this award can independently apply for other awards like the travel award if they also submit an abstract. However, the final winner of the Doctoral thesis award will not also receive a travel award on top of the award money for the doctoral award.

 

  1. Award Committee

5.1 The Award Committee is appointed by the Council and consists of the following members: Vice-President (ex officio, Chairman), Secretary-General (ex officio), the Education Chair (ex officio), two to four other members. The Council appoints the Award Committee at least six months prior to the ESB Congress.
5.2 The Committee will have a minimum of five and maximum of seven members. Members must disclose to the Council any potential conflict of interest (e.g. either nominating a mentee for the award or co-authoring papers with the mentee on the PhD thesis subject). Members in conflict will be excused from participation in the assessment of the award. Theses directly supervised by the Award Committee members are not eligible.
5.3 The Chairman of the Committee is a non-voting member of the Award Committee, but is responsible for administrating the process.
5.4 The Award Committee may also decide to propose no candidate if the selection criteria are not considered to have been met.

 

  1. Presentation

6.1 The award will be presented at a time designated by the Program Committee of each Congress.
6.2 A presentation of the award receiving Doctoral Award will also be scheduled during the Congress.
6.3 The members of ESB will be informed about the winner by circulation in the ESB Newsletter as well as by an announcement on the ESB web page.

NEW DEVELOPMENTS:

4.5: Candidates may also apply for a travel award, but the winner of the PhD award will not receive travel award money as well.

 

Student Award

 

  1. General

1.1 ESB establishes Student Awards with the purpose to honour excellence in biomechanics already at a relatively young age.
1.2 At every ESB Congress one first prize Student Award and three runner up Awards will be given to four students at the ESB Congress.
1.3 The award consists of a) a certificate for each winner and b) 1000 € for the first place and 400 € for the runners up.
1.4 To this purpose funds will be provided by the ESB treasurer. However, the sponsorship of another institution or person may be accepted upon formal approval of the Council. Currently the award is sponsored by Elsevier.

 

  1. Eligibility

2.1 All original papers (abstracts) submitted by a student and accepted at an ESB Congress in any field of biomechanics are eligible.
2.2 The nominee must be the first author of the paper and must be either an ESB member or must have applied for ESB membership at the time of submission.
2.3 The application must include a letter by the student supervisor including an award nomination and stating and that the student is officially enrolled in a University program.
2.4 Papers authored or co-authored by Award Committee members are eligible.
2.5 Each abstract can only be submitted for one Award. Therefore, the same abstract cannot contest for more than one of Clin-Biomech, Student award or Travel Award.

 

  1. Award Committee

3.1 The Council appoints an Award Committee at least six months prior to the ESB Congress.
3.2 It consists of a minimum of five and a maximum of seven members. Among them there must be at least one ESB Council member and at least one person involved in the organization of the Congress. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.
3.3 The Chairman of the Committee must be an ESB Council member and is appointed by the Council. He/she is a non-voting member of the Award Committee but is responsible for administrating the process.

 

  1. Selection

4.1 The Scientific Committee of the Congress will carry out a pre-selection based exclusively on the assessment of the scientific content and relevance to biomechanics of the paper submitted.
4.2 Further selection of four finalists will be carried out before the Congress by the Award Committee based on the abstracts of the papers.
4.3 The authors of the papers selected for the final competition will be informed of this circumstance. These papers will be scheduled for presentation in a designated session of the Congress.
4.4 The final selection of the first prize award paper will be made after the Student Award session based on the abstract material and the presentation.
4.5 Detailed rating criteria and the exact selection procedure will be provided by the Committee Chairman.

 

  1. Presentation

5.1 The award presentation will take place during the Closing Ceremony or the Banquet of the Congress according to a protocol decided by the Congress organizers.
5.3 The members of ESB will be informed about the winners by circulation in the ESB Forum and the Newsletter as well as by an announcement on the ESB web page.

NEW DEVELOPMENTS:

2.5 where we have specified that each submitted abstract can only be submitted for one award

 

Poster Award

 

  1. General

1.1 ESB establishes a Poster Award with the purpose of raising the quality of poster presentations at ESB Congresses.
1.2 At every ESB Congress one Poster Award will be given to the best poster presentation based on the selection made by an ad hoc Award Committee.
1.3 The Award consists of a) a certificate and b) 300 €.
1.4 To this purpose funds will be provided by the ESB Treasurer. However, the sponsorship of another Institution or person may be accepted upon formal approval of the Council.

 

  1. Eligibility

2.1 All original papers submitted and accepted for poster presentation at an ESB Congress are eligible.
2.2 Papers authored or co-authored by Award Committee members are not eligible.

 

  1. Award Committee

3.1 The Council appoints an Award Committee at least six months prior to the ESB Congress.
3.2 It consists of a minimum of five and maximum of seven members. Among them there must be at least one ESB Council member and at least one person involved in the organization of the Congress. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.
3.3 The Chairman of the Committee must be an ESB Council member and is appointed by the Council. He/she is a non-voting member of the Award Committee but is responsible for administrating the process.

 

  1. Selection

4.1 The final selection of the awarded paper will be made by the Committee based on both the abstract and the poster presentation.
4.2 Detailed rating criteria will be provided to the Committee members by the Committee Chairman.

 

  1. Presentation

5.1 The award presentation will take place during the Closing Ceremony of the Congress or the Banquet according to a protocol decided by the Congress organizers.
5.2 The members of ESB will be informed about the winners by circulation in the ESB Forum and the Newsletter as well as by an announcement on the ESB web page.

 

Travel Awards

 

  1. General

1.1 ESB establishes Travel Awards with the purpose of allowing young researchers to participate at the next upcoming ESB Congress with priority to researchers from countries with low income (based on GDP per capita).
1.2 For every ESB Congress a number of Travel Awards (the number is set by the financial conditions each time) will be given to the worthiest applicant(s) based on the selection made by an ad hoc Award Committee.
1.3 The Award consists of a) a certificate and b) 400 €.
1.4 To this purpose funds will be provided by the ESB Treasurer. However, the sponsorship of another Institution or person may be accepted upon formal approval of the Council.

 

  1. Eligibility

2.1 Any young researcher who is undertaking a Master, PhD or has not more than 5 years PostDoc experience, and who presents a promising research career in biomechanics and who has an accepted paper for the upcoming ESB Congress as oral presentation is eligible.
2.2 The applicant must be either an ESB member or must have applied for ESB membership at the time of submission.
2.3 Applicants with Award Committee members as co-authors on the abstract are not eligible.

2.4 Each abstract can only be submitted for one Award. Therefore, the same abstract cannot contest for more than one of Clin-Biomech, Student award or Travel Award.

 

  1. Award Committee

3.1 The Council appoints an Award Committee at least six months prior to the ESB Congress.
3.2 It consists of a minimum of three and maximum of five members. Among them there must be at least one ESB Council member and at least one person involved in the organization of the Congress. Members must disclose to the Council any potential conflict of interest (e.g. either nominating or submitting for the award or a former mentor or mentee). Members in conflict will be excused from participation in the assessment of the award.
3.3 The Chairman of the Committee must be an ESB Council member and is appointed by the Council. He/she is a non-voting member of the Award Committee but is responsible for administrating the process.

 

  1. Application

4.1 Applicants should forward their request for a travel award to the Chairman of the Award Committee at the time of abstract submission set by the Congress organizers.
4.2 Electronic applications must include a Cover Letter carrying the following information: applicant’s full name, address, nationality, age, ESB membership status, information concerning his/her present position, name of his/her present institution, name and address of the academic adviser.
4.3 A second Letter must be in the form of a 200-word-statement to show the student’s motivation. This letter must state: (1) why they wish to apply for it; (2) what would be the benefit for the student; (3) how crucial it is to have to the travel award for participating to the conference. The financial need will play a crucial role in deciding who finally gets this award if there are more candidates than the number of awards to be handed out.
4.4 The application should also be accompanied by the following electronic documents:
a) officially submitted paper for an oral presentation and be the presenting author to the ESB Congress;
b) applicant’s curriculum vitae;

 

  1. Selection

5.1 The final selection of the awarded paper will be made by the Committee based on the submitted material.
5.2 Detailed rating criteria will be provided to the Committee members by the Committee Chairman.

 

  1. Presentation

6.1 The award presentation will take place during the Closing Ceremony of the Congress or the Banquet according to a protocol decided by the Congress organizers.
6.2 The members of ESB will be informed about the winners by circulation in the ESB Forum and the Newsletter as well as by an announcement on the ESB web page.

NEW DEVELOPMENTS:

2.4 where we have specified that each submitted abstract can only be submitted for one award

 

SUMMARY OF EVENTS / AWARDS / TIMINGS / PRIZES

 

years
events odd even prizes
GA – voting 1
awards
S Perren 1 5,000CHF (~€4,500)
Huiskes 1 Huiskes Medal + all expenses
Clinical Biom 1 honorarium €1,000
Mobility 1 1 No. x €4,000
Student 1 1 honorarium €1,000 + 3 x € 400
Poster 1 1 honorarium €300
PhD thesis 1 1 honorarium €2,000
Travel 1 1 No. x   €400
6 8